Get overdue invoice reminders from QuickBooks (Zapier)

Create a draft reminder email whenever a QuickBooks invoice comes due.

ZapierAccounts receivableBeginnerHuman check: Medium

Tools
Zapier: QuickBooks Online, Gmail

Time saved
~2-3 hrs/month (estimate)

Difficulty
Beginner

Steps

Trigger: QuickBooks Online 'New Invoice Due'.
Add a Delay by Zapier (Delay For: 3 days) as a grace period.
QuickBooks Online 'Find Invoice' to re-check the balance. Add a Filter to continue only if Balance > 0.
Gmail 'Create Draft' addressed to the customer, with the invoice number, amount, and payment link.

Keep a human check here: Medium risk

Draft reminders instead of sending them automatically, at least at first. Check that the invoice wasn't already paid or disputed.

Node and module names match Zapier's docs as of Oct 2026. Apps rename triggers and actions sometimes, so check yours in the editor. Try it with test data or a sandbox company first.

Build it

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